Job Grade 108 Secretary 2, 4 hours per day

Job Grade 107 Title 1 Asst, 2.5 hours per day

 

Total 6.5 hours per day

 

 

SUMMARY:

Under direction of a secretary, assists in the secretarial functions of the school.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES  Other duties may be assigned.

• Maintains a cooperative relationship with fellow staff members, students, and the general public.
• Adheres to and enforces district, state, and federal laws, policies, procedures, and regulations.
• Makes and receives telephone calls, takes messages, responds to routine questions or routes calls to appropriate persons.
• Assists in maintenance of student/school/department records and files for building/department supervisor and related requirements.
• Distributes mail.
• Greets visitors.
• Types, prepares, compiles, distributes, files reports/records, correspondence, mailings, calendar of events, etc. related to building/department functions and supervisor needs.
• Assists in ordering, processing, and maintaining office materials  and equipment.
• Acts as liaison between school/department and community, patrons, principal, parents, staff and students.
• Operates standard office equipment.
• Provides appropriate first aid needs.
• Distributes community/district flyers.
• If applicable, performs duties relating to students such as taking attendance and tardiness, administering medication according to policy and regulations, responding to accidents and illnesses, resolving bus scheduling problems and other issues as they arise.
• If applicable, handles cash receipts and disbursements 
• Assist instructional personnel with the presentation of learning materials and in the conduct of instructional exercises.
• Tutor individual students and small groups of students with special learning needs under the direction of a teacher.
• Monitor and assist students with special learning needs in drill, practice, and study activities.
• Direct students into safe learning and play activities and functions, and assist in shaping of appropriate social behaviors.
• Assist in the management of acting-out student behavior through the use of positive reinforcement strategies and other appropriate techniques.
• Assist in the preparation of a variety of instructional materials and learning aids geared to the instructional level of children with special needs.
• Maintain a variety of records and files.
• Operate and assist students in the operation of a variety of instructional aids and media, and computer assisted instruction equipment and software programs.
• May administer medication in accordance with specific medical instruction.
• Perform routine first aid which may include aiding children experiencing seizures or respiratory disorders.
• May perform hygiene related tasks on students including diapering.
• Observe and monitor children with physical handicapping conditions and request appropriate assistance for students experiencing physical distress.
• Maintain or assist in maintaining an orderly, attractive, and positive learning environment.
• May participate in parent conferences, and student instruction and training planning processes.

EDUCATION and/or EXPERIENCE

 

• High school diploma or general education degree (GED) and
• One year in general office work or training or
• Equivalent combination of education and experience.
• Demonstrative competence in the use of computer and office machines.
• Demonstrated ability to exercise good judgment, tact and diplomacy.
• (1) Associate’s or higher degree, or (2) Completion at least 48 semester or 72 quarter hours of college coursework; or (3) Meet a rigorous standard of quality, and can demonstrate, through a formal state or local academic assessment, knowledge of, and the ability to assist in instructing, as appropriate, reading/language arts, writing and mathematics or reading readiness, writing readiness and mathematics readiness. (Assistants hired prior to 1/8/02 have until 1/1/06 to meet this requirement.)